The Office of Administrative Officer
Schedule of Duties
  The office of the Administrative Office coordinates the following:
Academic Board Meetings
College Curriculum Committee Meetings
College Curriculum Implementation Committee
Admissions/Change of Course
Postgraduate Matters
Ceremonies
Elective Students Posting
College Scholarship & Prizes Committee

 

Procedure
Academic Board Meeting
  
Papers are forwarded from various Faculties and other Units to the Principal Assistant Registrar (Academic). The Office sends out notice of meeting to all members and reminders when necessary. Papers are prepared for meetings, minutes taken and implementation of the decisions taken at the meeting.

 

College Curriculum Committee
  
Regarding review of Curricula, the process is initiated by Departments and Faculties while the Academic Office facilitates and coordinates further processes such as series of meetings by the College Curriculum Committee, leading to the final presentation to Senate.

 

College Curriculum Implementation Committee
  
The process is usually initiated by Departments and Faculties while the Academic Office facilitates and coordinates further processes such as series of meetings by the College Curriculum Implementation Committee.

 

Admission/Change of Course Exercise
  
Admission processes are centrally carried out by the University Admissions Office through a Committee set up for the purpose.  However, the College Academic Office coordinates all admission matters regarding programmes domiciled in the various Faculties/Departments in the College.

   Same procedure goes for change of course exercise.

 

Postgraduate Issues
  
The Academic Office handles postgraduate admission from the College Postgraduate Committee.

 

Ceremonies
  
The Academic Office plays active roles in the following ceremonies where the Office acts as facilitator and coordinator. Ceremonies include:
Matriculation
Convocation
Induction into different professional bodies such as Medicine, Dentistry, Physiotherapy and Nursing

 

Elective Students Posting
  
The Faculty of Clinical Sciences forwards the application and other approved relevant documents of the prospective Elective student to the Principal Assistant Registrar (Academic) for processing.
   Thereafter, the Institutional approval containing relevant information is conveyed to the student via the Faculty of Clinical Sciences.
   On arrival, he/she is received at the Academic office where a formal welcome and brief orientation session is given.  Thereafter, the student is taken to the College Cash Office for payment of Application and Tuition Fees.
   The student is then taken to the main Campus of the University to sort out relevant registration/lodging processes at the Student Affairs Office and Office of the International Programme respectively.
   In addition, the student is often taken around the main campus on sightseeing and especially to the Zoological Garden.  Finally the student is conveyed back to College and taken to the Department(s) for commencement of the posting.

 

College Scholarship & Prizes Committee
  
The Academic Office services and coordinates meetings of the College Scholarship & Prizes Committee.  It also implements all decision taken by the Committee.